The Arbitration Board Secretariat deals with day-to-day management and administration of cases, including the management of documents and deadlines. The lawyers in the Secretariat may also make some procedural decisions and submit complex legal matters to a legal arbitrator for final decision.
The Secretariat is authorised to make some minor, limited procedural decisions in arbitral cases, including decisions on deadlines, and to make decisions on behalf of the Arbitration Board in matters where the rules refer to the Arbitration Board.
The Arbitration Board has authorised the Secretariat to appoint expert appraisers, specialist experts and technical arbitrators to hear cases in arbitral tribunals. In addition, the Secretariat provides advice to experts on procedural and legal matters as well as general advice to parties in arbitral cases and others on options and requirements.
The Secretariat staff is bound by the same requirement of non-disclosure of matters relating to the management of cases as are the arbitral tribunals
The Secretariat has a staff of 24. The management of cases is the responsibility of the lawyers and administrative officers in the Secretariat, depending on procedural steps taken, while the financial department deals with cost-related aspects of cases and is in charge of the financial management of the Secretariat. The receptionist is in charge of reception, case filing, the sorting of incoming mail, the ordering of food and beverages for meetings and certain tasks relating to case proceedings.